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CIO Unplugged 8/21/13

August 21, 2013 Ed Marx 27 Comments
The views and opinions expressed in this blog are mine personally and are not necessarily representative of current or former employers.

Falling from Grace

If you read Unplugged, you know I practice transparency, perhaps to a fault. This post is the deepest view into my soul yet. I believe intense introspection is the way to exponential growth. Yet as I write, my conscience fears what it will discover. The truth will come out.

I recently received an endearing card from my godson that sparked my self-examination. I’ll share excerpts first, and then I will answer him publicly because I believe it matters.

8-21-2013 6-24-20 PM

“Uncle Ed. Thank you for being such great, if not the best examples of a Christian . . . of a marriage . . . of a man . . . you motivate me and my brothers to be the best we can in athletics, faith and relationships . . .”

Dear Josh,

I received your thank you card yesterday. As your Godfather, I am proud of you. First and foremost, you are a man of great character. You love God. You are accomplished. In high school, you worked diligently to attain Eagle Scout while earning the standing of class valedictorian. Your recent election as student body President pro Tempore at the University of Denver did not surprise me. All of this made the admonitions you wrote about me so special, and they truly made my year! However, your extravagant praise and your interpretation of my external “face” have pushed me to reexamine my life from the inside. As a husband, father, executive, and (former) army officer, there are covenants and codes of conduct I have to put into practice. Combined, these rules and responsibilities have weighed heavily upon me.

…to be continued.

Each week, the headlines highlight how so-and-so leader has fallen from grace. I am scared to be next. No leaders start out purposing to do something that will land them in trouble. The politician never thought he would be sexting. The pastor did not go through seminary aspiring to have an adulterous affair. What executive ever dreamed of climbing the corporate ladder and becoming an alcoholic? The clinician didn’t expect to take meds to quiet his own pain. No accountant ever thought to embezzle through slight of numbers nor did the businessperson ever think she would entertain a bribe in exchange for wealth.

What is the trigger that leads a leader down this path? I suspect it’s a gradual slide, and if unchecked, this slide will get too steep to catch ourselves.

As our careers grow, natural barriers of protection fall away. An increase in disposable income opens the door to accessibility on the path. We come to expect perks. Rules no longer apply to us. Success can become a drug, and we begin to think, “I am invincible!” We take advantage of options that allow us to elude accountability.

Success can become a vice in itself that creates an unquenchable thirst for more. We lose touch with reality in a gradual process that goes undetected. Before long, we’re overconfident and no longer count the costs of our indiscretion. We take our base for granted, assuming they will catch us when we fall.

8-21-2013 6-25-34 PM

Continued . . .

So Josh, my blessed Godson, thanks for the reminder of why I need to live a life beyond reproach. To you and your brothers, I offer the following wisdom:

Shore up home base. Ensure your home life is solid; build a foundation strong enough to withstand the storms and temptations.

Engage a counselor. Asking for help is a sign of strength, not weakness. The best ball players all have coaches.

Aggressively secure an accountability partner. Find someone who will speak truth to you and not let you get away with crap. Someone willing to put their friendship on the line if needed to keep you living right.

Live humbly. Pride comes before a fall.

Spiritual. Let your faith be your source of strength, comfort, and significance. Seek purity of mind, body, and soul.

Embrace fear. Healthy fear initiates boundaries. It’s a great motivator. (I recently listened to Magic Johnson recount the story of confessing to his pregnant wife that he had AIDS. Heart-wrenching. Don’t do things you’ll later regret.)

Live transparently. No secret email addresses, phone numbers, or bank accounts.

Set boundaries. Don’t mentor the opposite sex. Sounds draconian, but it protects both sides. Where appropriate, meet in public places or invite others to join you. Don’t go to bars if you are prone to drink too much.

Reality rocks. Ground yourself in reality. Shake yourself out of the fantasy by mentally carrying out your actions to their logical conclusion. (You will eventually get caught).

Resistance. Some will find this advice offensive and poke fun. That is OK. I have watched lives get ruined and I’ve cried with those who’ve fallen. Do whatever it takes to protect yourself.

To my leader friends. Are you climbing the slippery slope? I am.

Step off. Tell someone. Get help. Cut the ties that are pulling you down.

Don’t be next.

Update 8/22/13

Someone asked for the definition of the slippery slope. The slippery slope: a leader’s circumstances and (usually) stature helps define their slope. No accountability = slope. Rocky home base = slope. Pride = slope. Secret b-accounts/addresses (etc.) = slope. Ignoring need for intervention = slope.

Put these all together and you’re probably already sliding. Ask someone you trust how you’re doing.

I stand by my personal conviction on mentoring. If you have read my posts on mentoring, you know this is a very formal (contractual) relationship outside of the typical office environment.  I am not talking about a leader’s responsibility to develop leaders of all kinds. I am talking about an intimate and transparent relationship, often with individuals outside of your workplace.

I won’t go there with everyone. That is my choice. There are plenty of wonderful mentors out there for everyone, yet less than 5 percent of people have one. Those who know me understand that my primary focus as a leader has always been to develop others. If you read my posts, this is self-evident.

I am proud of all the different people I have had the honor to serve with and see grow. I don’t care about gender, orientation, religion, or whatever. I invest equally in the workplace. 

Ed Marx is a CIO currently working for a large integrated health system. Ed encourages your interaction through this blog. Add a comment by clicking the link at the bottom of this post. You can also connect with him directly through his profile pages on social networking sites LinkedIn and Facebook and you can follow him via Twitter — user name marxists.

Morning Headlines 8/21/13

August 20, 2013 Headlines Comments Off on Morning Headlines 8/21/13

First Databank Acquires Design Clinicals

First Databank announces the acquisition of Seattle-based Design Clinicals, the developers of a clinician-friendly medication reconciliation software.

Intuit sells Intuit Health Group back to Raleigh entrepreneur Steve Malik

Intuit Health Group, which went by Medfusion before being acquired by Intuit in 2011, has been sold back to its original founder Steve Malik for an undisclosed sum.

Say Hi To Oscar: The New Kid That May Change Health Insurance

New York City-based health insurance startup Oscar is trying to re-engineer the relationship between insurance companies and patients. Oscar’s goal is to leverage technology, like telehealth visits, patient portals, and mobile wellness apps, to be such a value adding insurance company that patients chose them before they chose a doctor. Oscar will formally launch when New York’s health insurance exchange launches on October 1st.

Allscripts Introduces Population Health Analytics

Allscripts launches its new population health management solution which provides point of care interventions to reduce readmission rates and help control costs associated with chronic disease management.

Comments Off on Morning Headlines 8/21/13

News 8/21/13

August 20, 2013 News Comments Off on News 8/21/13

Top News

8-20-2013 9-42-53 PM

8-20-2013 9-18-45 PM

From Left Tackle: “Re: Intuit Health Group. Was bought back Monday by Stephen Malik, who founded Medfusion and sold it to Intuit in the first place.” Verified. He was saying just a few weeks ago that he had no interest in buying back the Cary, NC-based company he sold to Intuit for $91 million in 2010. That probably means the asking price and/or the number of interested suitors dropped since then.


Reader Comments

8-20-2013 3-52-16 PM

From MoJo: “Re: Allscripts reorg. Allscripts made an internal announcement of (yet another) reorganize to ‘further improve accountability, performance.’” Some of the changes noted in a company memo: the addition of new business units (international, Sunrise, and enterprise); the hiring of Greg White (Cerner) and Ricker Berner (Caradigm) to head the enterprise and international segments, respectively; the addition of new client sales regions and changes to leadership; and the realignment of the client advocate and solutions management teams.

8-20-2013 1-32-02 PM

From Partner: “ACE. Dozens of companies are spending big marketing dollars to exhibit at ACE.” The Allscripts annual conference kicked off Tuesday in Chicago. Attendance hasn’t been announced, but the exhibitor directory includes at least 50 vendors.

From Broadway Joe: “Re: North Shore LIJ. Buying a stake in Allscripts.” Unverified.

8-20-2013 5-50-50 PM

From Turk: “Re: Rose Harr. Interesting news about the CEO of BlueWare, a small imaging system that claims to be an EHR.” The former Brevard County, Florida Clerk of Court is arrested on a variety of corruption charges that include approving $8.52 million in county scanning contracts with BlueWare for personal financial gain. State law enforcement agents say that BlueWare didn’t own any scanning equipment at the time and 75 percent of the records they were paid to scan could have been discarded without scanning. BlueWare CEO Harr turned herself in was arrested for bribery and bid tampering, but is out on bond. She has an interesting LinkedIn profile that includes running companies that are flipping properties, making a cartoon about Boston Terriers, and selling big imaging deals to NHS hospitals in England.

From I’m Not Creative: “Re: Siemens Soarian customers. Only getting six weeks to upgrade from version 3.3 to 3.4 due to the number of clients who need to get upgraded to meet MU2 requirements. Talk about feeling the burn.” Unverified.

8-20-2013 6-02-15 PM

From TexasHeart: “Re: ONC Blue Button announcements. Is this smoke and mirrors because state HIEs are failing and most docs, include a fourth of them in Epic, don’t want to trade? Why would people use Blue Button as a portal? Will docs even accept records sent by a patient?”

From Escapade: “Re: CIOs. You should do some CIO interviews and leave them anonymous so they can be brutally honest and vent. “ That’s a brilliant idea. I would happily do that, as well as running anonymous blog posts (either one-time or ongoing) by CIOs who want provide uncensored opinion without fear of reprisal.  Contact me if you’re a CIO who likes the idea as much as I do.  The anonymous interview would be a super easy and great fun.


HIStalk Webinars

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Beacon Partners will present “The Transition to ICD-10: Building the Bridge as You Walk on It” on Thursday, September 12 at 2:00 Eastern. With the transition to ICD-10 only 15 months away, healthcare organizations will have to find inventive ways to create their roadmap and execute on their plans. Rather than taking valuable time to complete a gap analysis and then create the plan, leaders and project managers should consider how to do these tasks concurrently. Examples from healthcare organizations will provide ideas for choosing the right partners, defining program strategies, and incorporating ICD-10 work into already existing teams. Even if you assemble the plane as you fly it – or build the bridge as you walk on it – it’s time to move forward and make the ICD-10 transition a reality. The target audience for this presentation is mid-senior level financial, clinical and IT, CFO, COO, CIO, ICD-10 program manager, and ICD-10 team leads. The speaker will be Chris Kalish, national practice director in the Strategic Advisory Group. One of my reviewers summarized, “With approximately only one year to go and a lot of work still to be done, this Webinar provides hospitals with strategies to prepare for ICD-10 if the hospitals are late starters.”

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Speaking of Webinars, there’s a list of those upcoming in the column to your right. Clicking on one brings up the full calendar.


Acquisitions, Funding, Business, and Stock

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Summit Partners invests $14 million in specialty EMR provider Modernizing Medicine.

8-20-2013 9-31-30 PM

Champion Medical Technologies, which sells tracking software for implanted medical devices, receives an unspecified investment from Jump Capital.

8-20-2013 3-55-57 PM

The SSI Group acquires Medtelligence, dba Medibis, a provider of analytic, dashboard, and mobile applications.

8-20-2013 9-52-04 PM

Greenway reports Q4 earnings: revenue down 2.34 percent, adjusted EPS -$0.08 vs. $0.10, missing analysts’ estimates of -$0.02. Shares rose 3 percent Tuesday after Monday’s announcement. CEO Tee Green notes that the results reflect the company’s continued transition from a one-time system sales and training model to a recurring revenue model. From the earnings call:

  • Greenway is live with CCD exchange at Epic and Cerner sites
  • Up to 80 percent of new customers are choosing cloud solutions paid for via the subscription model, which is driving training revenue down
  • Only 10 percent of users are using the company’s mobile EHR access app
  • The company’s growth is expected to be driven by EDI and services
  • Greenway says it expects to lose $5-6 million in FY14, with system sales down 50-60 percent

8-20-2013 4-02-05 PM

Above is the one-year GWAY stock chart, with Greenway in blue, Allscripts in red, athenahealth in green, and the Nasdaq composite index in brown.

8-20-2013 4-39-46 PM

Teleheath software provider SnapMD raises $600,000 in a seed round led by Shea Venture and Whittier Trust.

8-20-2013 9-46-36 PM

First Databank acquires medication reconciliation software vendor Design Clinicals. More information and thoughts from Design Clinicals CEO Dewey Howell, MD, PhD are available in the Tuesday morning announcement on HIStalk.


Sales

8-20-2013 1-46-47 PM

Wahiawa General Hospital (HI) will implement MEDHOST’s EDIS.

The Healthcare Access San Antonio HIE will offer consumers access to a portal developed by Intellica Corp.

The Defense Logistics Agency awards McKesson a $29.9 million medical imaging technology contract.

Community Health Information Collaborative (MN) selects Orion Health to power its statewide HIE.

Arcadia Solutions selects the Compuware Application Performance Management platform for EHR infrastructure performance optimization.


People

8-20-2013 4-45-49 PM

AHRQ names Richard Kronick (HHS) director, replacing the retiring Carolyn Clancy, MD.

Lisa Stump is promoted to VP/associate CIO of Yale-New Haven Health System.

EBSCO Information Services hires Elizabeth Jones (American Medical News) as VP of medical product management and chief content officer.


Announcements and Implementations

UnitedHealthcare adds online electronic bill payment services to its plan participant portal via the InstaMed payment network.

The Liverpool Heart and Chest Hospital (UK) and Robinson Memorial Hospital (OH) go live with integrated OnBase ECM and Allscripts EMR solutions.

8-20-2013 5-09-19 PM

Qstream announces new clients for its mobile healthcare education platform that include Boston Children’s Hospital, Partners HealthCare, Mayo Clinic, and Baylor College of Medicine.

Vivature EHR chooses Liaison Healthcare for connecting its Oracle-based EHR to more than 120 labs and imaging departments via Liaison’s EMR-Link hub.

HCA says in an entrepreneur workshop that it likes doing business with Boston-area companies that have an MIT or other academic connection, including Meditech, PatientKeeper, eClinicalWorks, and EMC.


Government and Politics

8-20-2013 6-27-45 PM

Florida Senator Arthenia Joyner introduces a bill that would force insurers to pay for telehealth visits. Critics say the bill is flawed because the state’s Board of Medicine allows telemedicine consultations only when a patient relationship has already been established and it also would require insurers to pay the same amount for a telemedicine visit as an in-office visit. Similar bills have failed previously.


Innovation and Research

Via @cascadia:  Intermountain Healthcare looks at the “Personalized Patient Room,” including an in-room camera; a server to support teleconsultations by pharmacists and interpreters; and video chat for bringing in remote family members to participate in the patient’s care. They’re also considering using touchscreens instead of pillow speakers for pushing educational content, entertainment, and information in languages other than English.

Three entrepreneurs form Oscar, a technology-powered insurance company that hopes to reform healthcare via the PPACA-mandated health insurance exchanges. Users of its application can enter their symptoms and click a button that will let them find nearby providers or speak live to a doctor through a partnership with TeleDoc. Patients can request prescription refills through a Twitter-like timeline. The company is analyzing large data sets to guide patients through rational medical decisions. They’ve raised $40 million in funding and will launch in 2014.


Technology

Greenway Medical launches PrimePATIENT, a patient portal integrated with PrimeSUITE.

Allscripts introduces Population Health Analytics, a real-time chronic disease management solution that provides comparative analytics at the point of care. Allscripts also announces the GA of its native iPad app Wand 2.0 for Enterprise EHR.


Other

8-20-2013 9-48-52 PM

Virtual Radiologic and its NightHawk Radiology subsidiary file a lawsuit claiming patent infringement by Tandem Radiology related to its teleradiology and order creation technologies.

Mayo Clinic’s Center for Innovation offers $89 Web stream access to its Rochester, MN-based Transform 2013 conference September 8-10.

An Oracle survey finds that 84 percent of CFOs are working more closely with their CIO peers as technology becomes their second-highest focus area, placing behind only industry knowledge.

inga_small A Nebraska woman lands in the ER after a post-baby shower brawl in which another woman stabs her in the face with her own six-inch stiletto heel. Police said the altercation resulted from the stabber’s “relationship with the father of the victim’s child.” Once again I am reminded how mundane my life is.

8-20-2013 6-05-49 PM

Weird News Andy urges, “EMT, heal thyself.” A Detroit EMT performing in-transit CPR on a patient has a heart attack himself, ending up recovering three hospital beds over from his patient after both receive identical stents.


Sponsor Updates

  • iHT2 releases details of its August 21-22 Health IT Summit in Seattle.
  • A Triple Tree report, ACOs: The Accountable Care Opportunity, says the organization was impressed by population management and clinical analytics solutions from Forward Health Group.
  • Jennifer Dennard of Billian is appointed to the board of the Technology Association of Georgia.
  • The Massachusetts eHealth Institute awards eClinicalWorks a $150,000 grant to advance the use of EHRs with the state’s HIE.
  • Helix Health Solutions will distribute Wolters Kluwer Health’s Provation Medical software to healthcare organizations outside of North America.
  • Greenway Medical adds Seamless Medical Systems to its online Marketplace as a value-added partner.
  • The Truven Health Advantage Suite healthcare data and analytics platform version 5 achieves Oracle Exadata Ready status through Oracle PartnerNetwork.
  • Laura Kreofsky, principal advisor with Impact Advisors, discusses Stage 2 MU challenges.
  • HIStalk sponsors named to the 2013 Inc. 5000 list of fastest growing companies in America include Beacon Partners, Clinovations, Cornerstone Advisors, CoverMyMeds, CSI, Culbert Healthcare Solutions, Cumberland Consulting Group, DIVURGENT, eClinicalWorks, Enovate, ESD, eTransmedia Technology, Forward Health, Iatric Systems, Impact Advisors, iSirona, Intellect Resources, Kareo, Kony, Santa Rosa Consulting, SRSsoft, Strata Decision Technology, and Virtelligence.
  • Clinical Architecture introduces Symedical Content Portal, which acquires and maintains clinical and administrative vocabulary files.
  • PatientKeeper hosts a September 24 webinar explaining how to make the ICD-10 transition a non-event for physicians. (sent to us)
  • T-System CMO Tom Ward, MD discusses ICD-10 compliance in the ED.

Contacts

Mr. H, Inga, Dr. Jayne, Dr. Gregg, Lt. Dan, Dr. Travis.

More news: HIStalk Practice, HIStalk Connect.

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Comments Off on News 8/21/13

First Databank Acquires Design Clinicals

August 20, 2013 News 1 Comment

8-20-2013 6-40-03 AM

First Databank announced this morning that it has acquired Seattle-based Design Clinicals, which offers the MedsTracker clinician-friendly hospital medication reconciliation solution. FDB says the acquisition will support its ability to help hospitals meet the medication reconciliation requirements of Meaningful Use Stages 1 and 2. Terms of the acquisition were not disclosed.

According to Chuck Tuchinda, MD, MBA, executive vice president of FDB, “I am very impressed with the success that Dewey Howell has been able to achieve so quickly with Design Clinicals and MedsTracker. He has helped solve a vexing industry problem. We will now work together to develop an embedded solution so that our health information system partners can more easily integrate this medication reconciliation functionality within their systems.”

Seattle-based Design Clinicals has 40 hospital customers. The company was started by Dewey Howell, MD, PhD in 2005.

FDB will offer MedsTracker beginning immediately.

8-20-2013 6-41-34 AM

We spoke with Dewey Howell ahead of the announcement, who says the companies share a vision of reducing medication errors and improving patient safety. Design Clinicals built its modern Web app around FDB’s data capabilities. “The problem with med rec is that it involves nurses, pharmacists, and physicians,” Howell says. “All have important but distinct roles, and if any player doesn’t do their job, it all falls apart. We took three complex workflows and merged them into one so that each person has their role.”

“When medication reconciliation first came out, it was all about documenting lists and looking for drug duplicates and interactions,” Howell told us. “With Meaningful Use Stage 2 and beyond, a hospital might get feeds from an HIE or outpatient EMR and will have to decide what to do with these disparate sources of medication data. How will the meds get reconciled? It will be a much bigger problem a couple of years from now.”

FDB is transforming itself as more than just a data supplier. The company has developed Web services, widgets, and end user applications, with the customizable alerts tool AlertSpace being its first product. I interviewed Gregory Dorn, MD, MPH — now EVP and deputy group head of Hearst Business Media and president of First Databank — in September 2012, who described his vision for FDB and its new focus on raising the company’s visibility with end users.

The five-employee Design Clinicals team will stay on with FDB, with Howell taking a San Francisco-based role as VP of clinical applications. FDB will use the team’s knowledge to develop new tools for medication reconciliation at the point of care.

Morning Headlines 8/20/13

August 20, 2013 Headlines Comments Off on Morning Headlines 8/20/13

Patient Engagement: Blockbuster Drug Or Snake Oil?

A recent Forbes article discusses patient engagement strategies along with some of the notable success stories reported thus far.

Delaware considers statewide ACOs

Delaware Governor Jack Markell is working with policy advisors and CMS to draft plans that will bring all of Delaware’s payment and provider systems under the ACO model.

Greenway Reports Fourth-Quarter and Fiscal 2013 Results

Greenway reports its Q4 and 2013 year-end results: -$0.08 EPS on the quarter, which missed analysts estimates of -$0.02. The company ended the year in the red, reporting a net loss of $5.1 million. Shares traded flat during after hours activity.

Comments Off on Morning Headlines 8/20/13

Curbside Consult with Dr. Jayne 8/19/13

August 19, 2013 Dr. Jayne Comments Off on Curbside Consult with Dr. Jayne 8/19/13

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During the last month or so, I took a little vacation from Twitter. I found it was taking up too much of my day and I never had enough time to follow up on things I wanted to read, which was annoying.

I’ve been easing back into it this week – culling the list of people I follow, making sure that I’m not just seeing a bunch of noise, etc. I had to unfollow some people I really liked because of the sheer volume of things they retweet from others that really weren’t things I wanted to read.

It’s hard to find the right mix of news and entertainment without being overloaded. This tweet from Jonathan Bush’s account caught my eye, as did the associated article

The first thing that struck me is it didn’t sound like the Jonathan we’re used to hearing. It was calm, low-key, and didn’t have his usual push of speech. Whether it’s actually from his keyboard though doesn’t matter as much as the content.

The title of the piece is “Stepping Away, So Others Can Step Up.” I agree with his premise. It’s important for leaders to be able to trust their teams enough to step away. A strong team will run well with the leader absent because its members understand what needs to be done and have the skills to accomplish those tasks. They will have been given clear direction from above and will be ready to execute it.

Each time I see the “when the cat’s away the mice will play” phenomenon, I know there are likely to be problems with the team dynamic. Members may resent the leadership or not understand the roles they’re supposed to be playing. They may have been running on empty and stressed out by their leader and use the opportunity of his or her absence to decompress. Alternatively, there may be issues with succession planning and lack of clarity of who is supposed to lead in the leader’s absence. Managers may have been given pieces of a larger task but are unsure how they fit together or who is actually in charge.

The best leaders I’ve ever worked with made sure they had multiple trusted team members who could mind the store when they were gone. With this strategy, each of us knew that if we were the one temporarily in charge, we had others to rely on who would support our efforts.

The worst leaders I’ve worked with had a tendency to either alienate their direct reports or to ignore infighting among them. This creates an unstable and often unproductive atmosphere when the leader is away.

Another phenomenon I see too much of lately is people who have a trustworthy team but are afraid to step away. Some corporate cultures don’t place appropriate value on allowing employees to rest and recharge. I worked with one service line director who now works at a health system where he is afraid to take all of his vacation time each year because he feels leadership will view him as weak. The hospital has been through several restructuring efforts and most of the upper level management is afraid to be away lest they miss the beginnings of another round of house cleaning.

This is the same facility where staffers are welded to email day and night. If they don’t keep up with the daily spin cycle of news, they are considered “behind” when they walk in the office door in the morning. When the leaders don’t know how to stop working in the evenings, it makes it hard for the staff to draw boundaries.

In the most recent round of layoffs at this hospital, managers were not permitted to choose who on their teams to keep and who might be “made available to the workforce.” Those decisions were handled by consultants. The resulting culture of fear will likely destabilize the facility for many months to come and may also result in the departures of smart people who don’t want to be around when it happens again.

I hope each of you has the opportunity to work for a hospital, company, or leader who values time away. If you have that privilege, take advantage of it and enjoy every minute away. If you don’t work in that kind of environment, consider being a positive agent for change. There are likely others who believe in the value of stepping away and there might be an opportunity to make a difference.

As for Jonathan, if he ever needs a volunteer physician to help look after that “large family of kids and cousins,” he knows where to find me. I’m handy at putting elbows back in place after games of sibling tug-of-war and can remove an errant fish hook in nothing flat. I’ve never attended a clambake, but there’s always time to learn.

What do you think about taking time away? Email me.

Print

E-mail Dr. Jayne.

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HIStalk Interviews Bob Watson, President and CEO, Streamline Health

August 19, 2013 Interviews 2 Comments

Robert E. Watson is president and CEO of Streamline Health of Atlanta, GA.

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Tell me about yourself and the company.

Streamline was founded in 1989 and went public in 1996. The fundamentals of the business are really about capturing the unstructured data around the patient care experience, integrating that information with the record, providing a series of workflow solutions around coding, clinical documentation improvement, and analytics to improve financial outcomes. 

I’ve been in healthcare for 30 years, originally as an investment banker, unfortunately. It seems like I have to apologize for that. I’d been the founder and CFO of a company in the ambulatory surgical center business that we took public in the 1980s and sold that business to HCA. I’ve spent the last 13 years in the healthcare technology space.

 

Speaking about unstructured data in general, what’s new in that area, and how is the co-existence with EMRs going?

What people find when they deploy a record — and we hear this all the time — is that there’s an abundance of information that’s outside of the core record. Most of it’s unstructured. Historically, it had been paper.

Today, if we look at our own business, the percentage of that unstructured data that’s paper is dropping into the mid-80s. You’re seeing things like images that don’t for some reason interface with the RIS or PACS, .WAV transcription files, and other pieces of information that are important for the quality of patient care. Also important, frankly, to the financial outcomes. You have to get that information in order.

 

Are hospitals, even those that claim to be paperless, still getting a lot of external information from places that aren’t?

Yes. There is tremendous amounts of information that comes in externally. We have a client in metropolitan New York that 95 percent of the inbound physician order referrals for surgical events come in via fax. I don’t foresee that changing in the near term.

 

There was some enthusiasm for the hybrid EMR, which made the best use of paper records moved to an electronic form such as scanned images. What can people do with information in your system that they can’t do with paper?

It depends on the construct on how you get that information and unstructured data into the EMR. At the very basic, you can view that information inside the EMR. For example, if you’re in an Epic facility and there are prior visits, those prior visits may have been outside of the electronic version of Epic that’s in place. You can click on a tab and look at the PDF of those versions.

Where we’re seeing the market got today is a much broader use of OCR technologies and other ways to make that unstructured data actually actionable inside the record. We see it as taking unstructured data and turning it into knowledge to help not only clinicians, also but the financial side of the provider to make better decisions.

 

The criticism of scanned text documents is that nobody’s ever going to look through a bunch of PDF files. Is the OCR technology and your ability to build that into the workflow changing the usefulness of that data that previously nobody would have even looked at?

We’d like to think so. It has to. There are pieces of information that exist outside that core record that are important to the quality of the care of that patient. 

I realized clinicians are pressed for time, but there’s information that’s critical. You want to make sure they have it in a form that’s actionable. If you can search it and deliver that information to them at the point of care, you’ve made a big advancement over simply viewing a PDF where you’ve got to read it and look for the pieces of information.

 

Much of the agenda of both providers and vendors has involved chasing after the Meaningful Use requirements. Are those having an effect on your business?

It has. Less so in Stage 1 than as we start looking in Stage 2. There are parts of the Stage 2 process that the things that we happen to do at Streamline would give them proof points to get their payments along those lines. For example, release of information, a very critical part. Historically, as you and most of your readers probably know, a lot of the release of information processes have been outsourced. Some of the vendors like ourselves have built that release of information process into the technology that we sell.

 

The acquisition you did in 2011 of Interpoint Partners to create the OpportunityAnyWare product changed the company’s footprint drastically, along with the Meta Health acquisition. How do you think the analytics market looks and who do you compete with most often?

That acquisition of Interpoint was transformational for Streamline. We would not be where we are today had we not been fortunate enough to be able to complete that transaction, and for a variety of reasons.

But fundamentally, if we think about the analytics space today, if you were at HFMA a few weeks ago at the ANI meeting in Orlando, every other booth had big data or analytics, probably every booth actually. It’s a realization in the marketplace that there is an abundance of information that’s generally available — in EMR systems, in the claims systems, in the billing systems, in the coding systems — that has not historically been used to the best advantage of the payers, the providers, or frankly even the patients. I think that gets lost in this, by the way.

We see analytics as the cornerstone of everything we’re going to do at Streamline. But more importantly, the market itself in general has realized that there is great information that sits in these systems. We need to get it out and we need to get it in form that is actionable. It’s one thing to present a KPI dashboard. It’s another thing to give someone actionable information. We think that’s a key part of what we’re trying to do.

Competitively, it’s the usual cast of characters you’d expect us to be competing against – The Advisory Board, MedAssets, MedeAnalytics.

 

I think I heard you say that the benefit to patients is often lost and the marketing is aimed at hospitals trying to get control of their physicians. Is there enough emphasis on what the individual patient can immediately get out from all that data?

Do I think there’s enough emphasis on the patient side of it? No, absolutely not. I think it’s going to take a long time to get there. 

The financial challenges and operational challenges that providers face today are staggering and they’re only going to get worse. The first step in the lifecycle of analytics is to address the financial and operational components of the enterprises. Along the way, what comes out of that is an understanding that there is an enormous amount of rich clinical data that can have an impact on the patient either at the point of care or post-care. If you’re able to provide a patient with positive information that’s going to help them once they’re discharged — that prevents readmissions, for example — that’s a piece of information that we should get in the patient’s hand. Or just helping the hospitals understand their patients better.

For example, if you have 70-year-old patient taking 12 different medications, lives in a third-floor walk-up in the Bronx, and has mobility issues, do you think that patient is going to actually get those scripts filled? Pulling that kind of patient information out and being able to present that in format that the care management team can say, this patient is likely to be readmitted because they’re not going to fill their medications — what do we do as part of the care management plan to make sure that he or she gets those medications? That’s the patient part I’m talking about.

 

It sounds like what you’re saying in terms of who is looking at analytics is that there may be some desperation involved. Hospitals are trying to save the ship financially and desperately trying to find tools that can help do that. Do you sense that hospitals need a solution that they can’t necessarily define because they are facing the uncertainty and aren’t really sure how to react to it?

Yes. They can’t define what it is that they want when it comes to analytics. That’s why you see so many vendors saying, “We’re the next generation in analytics vendors. We can help solve all your financial problems.”

The reality is I don’t think anybody has cracked the crystal ball of what’s the right amount of information and how to deliver and how to make it actionable for our clients. None of the vendors have. But I think we all have the right intention in mind, which is to ensure that our clients are getting meaningful, positive return on investment that’s ultimately going to translate into that provider IDN’s ability to provide quality care in the community. We have to keep the hospitals alive.

 

I was looking at the STRM stock chart today and noticed that the share price has gone from in the $1.50 range in early 2012 around to $7 today. Do you think that the industry, in all its excitement about the bigger and better-known companies, has missed a pretty big success story?

Streamline flew under the radar for a long time. Over the last couple of years — really starting last May – the investor marketplace started to pay attention to what we were trying to assemble here, I think. A lot of investment dollars chased the big EMR vendors. Look at Cerner’s stock charts or anybody else – they’ve all done fairly well in this period, for the most part.

At $1.50 per share, our market cap was about $16 million. It’s hard to find institutional investors, but lot of retail people want to own that kind of stock where we trade by appointment. I think in 2010 we were trading 5,000 or 6,000 shares a day.

We’ve invested a considerable amount of effort in telling our story to the marketplace and it has responded favorably. Frankly, our team here has performed very well. Our sales organization delivered, our operational teams delivered, the technology folks delivered. We’re getting a little better recognition in the marketplace at the moment.

 

My first reaction to the market cap was the value of being publicly traded is marginal compared to the expense and headaches involved, but it was a lot worse when the market cap was smaller. Will you be able to grow better at this point because you’re publicly traded? 

I don’t think there’s a person on the face of the earth that wakes up one day and says, you know, I want to be CEO of a microcap public company, so I can assure you I did not.

That being said, our current position being public offers us some advantages. The obvious one, you have better access to capital and the capital markets, but beyond that, the cost of being public is still quite burdensome. It was clearly excessively burdensome when we were a $50 million market cap company.

 

You used the term a couple of minutes ago that investors were responding to what you are trying to assemble. The two acquisitions made the company a lot more attractive in different ways. Do you see that the company’s growth will be based on further diversification or acquisition?

We gave our guidance to the analysts earlier this year. Our growth guidance in terms of revenue and Adjusted EBIDTA were entirely based upon organic growth. We think we’ve assembled a set of assets today where there’s inherent meaningful organic growth in an orderly fashion and have really focused our teams on that.

That said, when I get asked the acquisition question in every earnings call, I try to give the same answer. One of the things we’ve tried to create culturally here is building deep, meaningful relationships with our clients. Those relationships give us ideas and point us in directions of where our clients think there are either weaknesses in other vendors or challenges they don’t see being met by their current set of vendors, where they come to us and said, hey, can you do anything along these lines? Have you thought about being in this business? So when we think about the potential to do additional inorganic growth opportunities, that thought process is really frankly driven by our relationships with our clients.

 

What’s your plan for the company over the next five years?

When we came here in early 2011, we had a vastly different plan than the plan we have today. Plans are iterative, as you’d expect. The original plan was, let’s try to stop the cash losses and grow the business modestly. 

In early to mid-2011, we went back to the board of directors and said, we think there’s an opportunity for a mercurial growth here. We want to set out a plan where we put forth a five-year strategic plan, which we redesigned again this year to take another look at the next rolling five years now that we’ve been here but little over two years. We think we have meaningful runway in front of us, an opportunity to build something that’s exciting. We’ve been able to culturally create an environment where our clients understand our commitments.

One of the things we use internally culturally is something called the three Rs, which is respect, responsibility, and results. The cornerstone of those three R’s is building those relationships with those clients. We think those client relationships put us in a position to grow a meaningful business over the next four to five years.

Our current five-year plan starts every morning when I get up. It’s the first day of that five-year plan.

 

Do you have any concluding thoughts?

First, thank you very much for thinking of Streamline. We’ve flown under the radar for 20-plus years, so I appreciate the opportunity to tell a little bit of our story.

Secondly — and I think this is an important generic comment about this space — as we all know, we’re entering another series of challenges for the whole healthcare ecosystem. The one question that we all need to ask ourselves is, what can we do to ensure that we have a healthy healthcare system for the generations that follow us?

I think that’s really an important question. Every day we challenge our associates to think about what can we do to make sure that the health system survives all the challenges that are in front. 

Thanks again for thinking of us and our team here at Streamline.

Morning Headlines 8/19/13

August 19, 2013 Headlines Comments Off on Morning Headlines 8/19/13

Forbes ranks Cerner among world’s most innovative companies

Forbes ranks Cerner #13 on its list of the world’s 100 most innovative companies, as measured by the difference between its market capitalization and the net present value of cash flows from its existing businesses.

Jeremy Hunt plans sale of confidential patient medical records to private firms

In England, the General Practice Extraction Service will send de-identified electronic patient records from NHS to a central database, where they can be bought by private companies performing research.

NSF invests $20 million in large projects to keep the nation’s cyberspace secure and trustworthy

The Trustworthy Health and Wellness Program will receive a five-year, $10 million National Science Foundation cybersecurity grant to develop tools for authentication and privacy, malware detection, and medical IT auditing.

Bingham Memorial Hospital CEO pleads guilty to stalking charge

Louis Kraml, CEO of the Idaho hospital, pleads guilty of ordering the IT director to tap the telephone of a former hospital physician. Kraml received a suspended jail sentence, probation, a $1,000 fine, and 100 hours of community service. Charges were dropped against two other IT employees, but a warrant has been issued for the arrest of IT Director Jack York after he failed to appear in court.

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Monday Morning Update 8/19/13

August 17, 2013 News 6 Comments

8-17-2013 2-18-16 PM

From DanburyWhaler: “Re: Norwalk Hospital. No longer hooking up with Western Connecticut Health Network, now part of Yale-New Haven. Stay tuned for lots more consolidation in Connecticut” That would be interesting since Norwalk just signed up as a WCHN affiliate in January.

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From Jon: “Re: HIMSS. They emailed members about the ICD-10 Playbook, and when I click the links, I get the infamous registration form before I can view it. It is sponsored by vendors, which is appropriate, but it should be available to all members with no strings attached for all the money we spend on dues. Now we will be bombarded with sales calls. No, thanks. I think my HIMSS membership days are over. Hopefully others will join me in sending a message.” HIMSS has gotten so commercial and so intertwined with its vendor members that I treat them like any other vendor, i.e. I always assume anything they send is spam. I’m rarely wrong on that. All the resources that require registration are on the site of MedTech Media (Healthcare IT News, Government Health IT, etc.), a private company of which HIMSS bought the majority position of shares in 2011.

The more important debate to me is this: are vendors doing themselves a favor by hiding their promotional material behind a registration form? Vendors think this way: we need leads, and any names we can get, even of people with marginal interest, make us feel more successful. I think this way: why in the world would you make it harder to see your advertisement? Nobody wants to be cold-called just because they took a quick look at a white paper. I would bet people often do as I do in just inserting phony contact information to avoid the dreaded phone call (note to vendors: if you are trying to reach a CIO named Scatman Crothers who used a phony email address, that’s me.) Don’t listen to your marketing and sales people – put your stuff out there where everybody can see it. Do the right thing and the HIMSS problem goes away with it.

8-17-2013 9-40-59 AM

Two-thirds of respondents say it’s OK if Farzad Mostashari’s replacement isn’t a physician, although most of the respondents probably aren’t members of Congress who may expect to see an MD in charge. New poll to your right: will the FDASIA report help improve patient safety with healthcare IT? Vote first, then click the Comments link at the bottom of the poll to explain your thoughts because “yes” or “no” votes don’t create rich debate.

Speaking of FDASIA, I made that the lead item in “This Week in HIT,” a partly serious, partly snarky weekly news update that I’ll do on Fridays. It will focus on the most important stories of the week, which admittedly aren’t all that fascinating at the moment given the summer doldrums before the inevitable September pickup (hint to vendors: it’s a great time to make announcements.) Long-time readers will remember the format from the Brev+IT weekly newsletter I used to send out until the volume of work overwhelmed me, much of which went toward coming up with Onion-like headlines. People have asked for a weekly summary of just the major news items, so this is it.

Thanks to the following sponsors, new and renewing, that recently supported HIStalk, HIStalk Practice, and HIStalk Connect. Click a logo for more information

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8-17-2013 9-55-26 AM

Wake Forest Baptist Urgent Care – Clemmons goes live with UrgentQ, a “fastpass for healthcare” that lets patients choose an open visit time and receive text message updates of when to come in. It’s from Lightshed Healthcare Technologies, a new company founded by Dialog Medical Founder Mike Burke.

8-17-2013 10-31-59 AM

Cerner will develop the biggest office project in Kansas City history if its plans for the former Bannister Mall are approved. The campus will cover 4.5 million square feet on 251 acres and will be valued at $4.1 billion upon completion. It will house up to 15,000 employees. Cerner wants $1.2 billion in tax incentives to build it, offering to chip in $2.9 billion of its own money.

 

Readers have asked for an update on the HIPAA Omnibus Rule, for which enforcement begins in just a few weeks. I publicly solicited pro bono volunteers to to review the changes via Webinar. Doing so will be a couple of excellent presenters from The Advisory Board Company: Associate General Counsel / Privacy Officer Rebecca C. Fayed and Information Security Officer Eric Banks. Sign up for The HIPAA Omnibus Rule: What You Should Know and Do as Enforcement Begins, which will be held on September 10, 2013, from 2:00 to 2:45 p.m. Eastern. I reviewed their slides and they are excellent in the usual Advisory Board fashion – very meaty and to the point as they cover changes related to business associates, breach thresholds, and everything else covered entities need to know and do. This is a non-commercial presentation offered strictly to benefit readers by Rebecca and Eric. I appreciate their involvement.

The West Virginia Health Information Network has added several hospitals recently, bringing its total to nine.

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Louis Kraml, CEO of Bingham Memorial Hospital (ID) pleads guilty to stalking charges for illegally wiretapping a former hospital physician, aided by three of the hospital’s IT department employees. Charges were dropped against two of the employees because they were following the instructions of IT Director Jack York, who had been accused last year of running a bogus consulting company that was charging the hospital for IT services. The court has issued a warrant for the arrest of York, who didn’t show up in court. The charges aren’t mention on LouisKraml.com, the CEO’s official website.

8-17-2013 1-06-08 PM

HIMSS urges HHS to start Meaningful Use Stage 2 as scheduled, but suggests extending the attestation window to 18 months.

The Fort Lauderdale, FL newspaper covers the use by several hospitals, most of them VA facilities, of the GetWellNetwork patient engagement solution.

8-17-2013 2-00-08 PM

The National Science Foundation issues a five-year, $10 million cybersecurity grant to Trustworthy Health and Wellness program that will develop tools for authentication and privacy, malware detection, and medical IT auditing. Experts from Dartmouth, Johns Hopkins, University of Illinois at Urbana-Champaign, and University of Michigan are on the team.

Sidney Health Center (MT), a 25-bed critical access hospital, will implement Epic as part of an agreement with Sanford Health (ND).

Vince commences his HIS-tory coverage of Cerner, aided by Neal Patterson (who responded quickly and warmly to Vince’s inquiry) and the archives of Cerner’s April Martin. The details they provided are fascinating.


Contacts

Mr. H, Inga, Dr. Jayne, Dr. Gregg, Lt. Dan, Dr. Travis.

More news: HIStalk Practice, HIStalk Connect.

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Time Capsule: Despite What Vendors Say, Offering a Payment Plan Doesn’t Make Their Product SaaS or You Their Partner

August 16, 2013 Time Capsule 1 Comment

I wrote weekly editorials for a boutique industry newsletter for several years, anxious for both audience and income. I learned a lot about coming up with ideas for the weekly grind, trying to be simultaneously opinionated and entertaining in a few hundred words, and not sleeping much because I was working all the time. They’re fun to read as a look back at what was important then (and often still important now).

I wrote this piece in April 2009.

Despite What Vendors Say, Offering a Payment Plan Doesn’t Make Their Product SaaS or You Their Partner
By Mr. HIStalk

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There was a time, before software vendors and consultants, when the word “partner” was pretty clearly defined. Partners signed a contract to be in business together, sharing profits and losses. They worked side by side, using their respective strengths to meet agreed-on goals. Their interests were aligned.

(Partnerships as business entities are usually a bad idea, even though they sound civil and synergistic. You don’t get any tax breaks, nearly all partners end up fighting much of the time, the actions of one partner legally bind the other, and ownership is illiquid. Just so you know.)

Vendors and consultants always want to “partner” with you, at least by their definition of the word (“sell you stuff under the pretext of being a trusted associate looking out for your best interests instead of our own, which is clearly a bald-faced lie.) The word itself is uttered with such phony conviction and heartfelt emotion that you just might believe it anyway, just like when a frat boy whispers “I love you” into the ear of a drunken sorority queen hoping equally fervently to consummate a transaction that is beneficial to at least one of the parties involved.

As a thought leader and futurist (I’ve decided to call myself those vague terms and you should anoint yourself with them, too – the people I’ve seen using them without embarrassment don’t seem all that insightful), I’ve observed permutations of the already-bastardized “partner” moniker. Here are the flavors I just saw at HIMSS, for example.

  • When talking to the IT geeks, vendors trot out the “Software as a Service” buzzword, even though they’re often selling the same old products that are priced the same old way. Despite the buzzword, I saw no evidence that most of those Johnny-come-lately vendors are offering the theoretical advantages of SaaS: lower prices, an open market for plug-in functional components, or a scalable and highly reliable/recoverable hosting model requiring nothing more than a browser-equipped PC. (If SaaS sounds familiar, that’s because you’ve heard it before under the then-cool buzzwords of Application Service Providers, hosted services, or if there’s a little snow on your chimney, time-sharing systems. It was and often still is a pretty good deal from some of those non-Johnny-come-lately companies).
  • Some vendors, wanting to ride the buzzword gravy train but hamstrung by old technology and inadequate hosting infrastructure, turned SaaS into a financial concept. Subscription pricing is a way to sell the same application to the same user, only in a no-money-down pay scheme. You sign a contract and pay either a fixed amount or a fee that varies by usage. Most vendors, sweating nightly over revenue recognition, don’t give customers one of the key benefits, though: the option to cancel at any time. You might be paying monthly rent, but the lease is ironclad. (The best thing about subscription pricing is that what you pay is based on your level of usage. The worst thing about subscription pricing is that what you pay is based on your level of usage. You get in the door cheaper, but if you’re your project beats the odds and enjoys significant use, you’ll probably pay more than if you’d just bought it upfront. So, you’re betting against yourself.)
  • The third (and for the customer, the best by far, which also makes it the least common) option is the “We Make Money When You Make Money” model. This is where the vendor puts their money where their mouth is, actually going at risk with you instead of just cooing sweet words into your ear, drop-shipping their wares, and then starting the hunt for the next sorority girl. Now you’re partners – you either sink or swim together. Interests are aligned. Most vendors wouldn’t dare offer that deal to hospitals. Hospitals aren’t very good at implementing products, mandating their use, and getting serious about reaping their ROI. No wonder vendors want to take their money and run.

So, let’s just drop this laughable pretense that hospitals and vendors are partners. Partnerships don’t involve one partner writing a check to the other. You might have a partner on the golf course, on the dance floor, or in bed, but when it comes to healthcare IT, there are only sellers and buyers.

Advisory Panel: What Technologies Are You Using to Reduce Hospital Readmissions?

August 16, 2013 Advisory Panel Comments Off on Advisory Panel: What Technologies Are You Using to Reduce Hospital Readmissions?

The HIStalk Advisory Panel is a group of hospital CIOs, hospital CMIOs, practicing physicians, and a few vendor executives who have volunteered to provide their thoughts on topical industry issues. I’ll seek their input every month or so on an important news developments and also ask the non-vendor members about their recent experience with vendors. E-mail me to suggest an issue for their consideration.

If you work for a hospital or practice, you are welcome to join the panel. I am grateful to the HIStalk Advisory Panel members for their help in making HIStalk better.

This question this time: What technologies are you using to reduce hospital readmissions?


Midas+


We currently have manual analysis and reporting processes in place to look at readmission reduction. However, we are talking with a number of vendors about solutions they offer. These vendors include our HIE, predictive modeling vendors (like Predixion), EHR vendors, and niche software vendors focused on supporting case management / continuum of care.


Unfortunately, this is currently done mainly through brute force, due to the outdated systems we have now. After our big-bang hospital go-live in March of 2014, we will have a very robust platform and tools to accomplish this through our EMRs. We are also collaborating with our state-based HIE to help in this regard.


The task is daunting. We have worked with the hospitalists and our owned practices to identify potential readmissions and aggressively intervene where possible with PCMH staff. No specific technology solutions except analytics/ reports that look for a variety of potential readmits such as late labs that indicate problems and chronic conditions requiring check ins to be sure the patient is compliant. It really is down and dirty outreach. I’d like to hear of a magic technology solution but I have not see one yet.


Our focus has been on leveraging our EMR and patent portal to make discharge instructions as clear and user friendly as possible. The rest of the process is very low-tech: follow-up phone calls to every family.


Other than standard case management tracking and the EHR, not much at the moment.


We have some simple but accurate, home-grown predictive analytics tools that risk stratify patients for readmission, but they are, for the most part, not that helpful in reality. It’s not the predicting that’s the hard part; it’s the intervention. You don’t need a sophisticated predictive analytics algorithm to realize that a post-CABG, 75-year old man with DM, living at home alone, is likely to be readmitted. Many of our patient profiles for high-risk readmission are that obvious, and even more so. The hard part is having the cultural will and clinical processes in place to intervene when we identify a high risk patient. It’s not rocket science. Many readmissions occur because of simple causes at discharge time or at home– surgical site infections, poor adherence to medications after discharge, poor discharge instructions, no discharge medications administered, etc.  In addition to the simple interventions at
discharge, patients come back to the hospital and ER because we offer them no healthcare alternative such as a skilled nursing facility, or family education or other assistance at home.


I believe it is mostly manual process that includes determining root cause of readmission (can’t afford prescription, can’t get to follow-up appointments, etc.) and then attempting to provide solutions at time of discharge.


We are using an electronic version of the LACE score that we developed in-house.


No special technologies… just good old fashioned time and attention. We make sure every patient has a follow-up appointment with their PCP or appropriate specialist. If they don’t have a PCP, we created a clinic specifically to take care of these patients (usually Medicaid or non-insured), and help transition them to an FQHC or similar.


Use of LACE index to identify patients at risk for readmission, alert generated on registration in the ED prior to the triage/clinician encounter, remote patient monitoring/telehealth.


We participate in various collaborations between physicians and hospitals looking at the outcomes of claims billing related to cardiovascular remittance  Technologies employed are interfaces and data analytics solutions such as Hyperion, SSRS, and Cognos.


The readmission programs from various randomized controlled trials. The technology that generally can or should support it comes from analytics platforms found either in the EHRs or possibly the HIE but often times is manual


Technologies is too narrow a question; however, keeping to your question we flag recent discharges at ED and clinic visits in the record so the physician can consider opportunities for intervening other than by admission. Total Care Management a broader, non-technology driven program (early follow-up, calls, home visits, et. al.) focused on congestive heart failure patients–a big cohort of readmissions in our environment.


Timely question. While we need to do what’s right for our patients, we are not ready to cut these out entirely as we need to accept as much business as we can as volume is down across the region. That said, we are evaluating this in the context of analyzing our position on Bundled Payments. Our approach is not all that sophisticated – focus is doing all that we can to identify high risk patients upon admission, using workflow technology to make sure someone will be paying attention, assigning to appropriate care managers and doing what we can to make sure they leave as healthy as possible, re-designing our dc summary output to be as comprehensive as possible and enabling dissemination via our CCD, secure mail, fax, etc – anyway our external providers want it! We are working on strengthening our post acute care relationships and determining how we incorporate our ambulatory care management programs into our pre-dc planning. Connecting the dots sounds so easy but is not pretty….


Good question… we are starting to utilize some ambulatory / outpatient case management strategies that can follow the patient via phone calls for high risk (for readmission) diagnoses. We utilize home health’s involvement whenever possible. In our service area, we have seen the biggest hurdles in avoiding high readmission rates is (a) did the patient get the proper follow-up with a physician and (b) did the patient get (or continue to take) his/her medications. Our patient demographics include highly seasonal farm workers, a high unemployment rate, low / no insurance coverage, and so forth.


Real time alerts when a Medicare patient is admitted to one of our hospitals, triggering rapid intervention by a health coach. Telephone for follow-up calls.  Encouraging patients to enroll in our patient portal to increase engagement.


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This Week in HIT 8/16/13

August 16, 2013 This Week in HIT 1 Comment


FDASIA Minor

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Facts and Background
The 2012 Food and Drug Safety and Innovation Act (FDASIA) requires HHS to evaluate the patient safety risk of healthcare IT in the context of encouraging innovation and avoiding regulatory duplication. The FDASIA committee released its draft report this week, which concludes that FDA regulation of healthcare IT is not necessary, but better surveillance of live systems and post-implementation testing is needed.

Opinion
The committee likes the status quo a lot. Vendors can breathe a sigh of relief that the draft suggests only better communication about product safety issues and potentially a move away from product certification. 

Musings

  • The committee found it frustrating that definitions of healthcare IT and specific functionality that would trigger FDA oversight are not clear.
  • The report calls for creating a surveillance mechanism to track patient harm and near misses for unregulated software. Surveillance is an easy first step, but somehow it never seems to get done successfully. Who would a practicing physician contact when faced with a patient-endangering software defect?
  • The report wasn’t a big fan of product certification, saying it pushes vendors to meet the same checklist, gives prospects no way to compare products since they all pass, and focuses on features rather than outcomes. It recommended marketplace transparency instead.
  • The committee agreed with an earlier IOM report in saying that the federal government should discourage vendors from interfering with the free flow of product safety information.

Epic Has a Cow (Campus)

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Photo: Amber Arnold, State Journal

Facts and Background
Epic Systems is finishing up construction of the third office complex on its 950-acre Verona, WI campus. The Farm Campus will house 1,000 employees.

Opinion
Whimsy is a strong attraction for candidates not overjoyed at the prospect of moving from a major metro area to Wisconsin farm country. The company needs the space and can afford it, employees and customers like it, construction costs are way less in Verona than many places, and building a cool building probably doesn’t cost much more than putting up a drab one. Non-profit hospitals and thus patients (and taxpayers via the federal government) are paying for it, but healthcare waste and extravagance is a target-rich environment.

Musings

  • Epic has 6,500 employees, hired 1,000 people in the past year, and took in $1.5 billion in revenue.
  • Construction of a fourth campus will begin almost immediately, expected to have a Harry Potter-type theme.
  • The 11,000-seat Deep Space auditorium will be ready for Epic’s user group meeting in three weeks.
  • Cost of the Farm Campus and Deep Space was estimated at $400 million by the city, with the total value of the property estimated at $800 million.
  • The company has 4,500 offices on the Verona property.

Merge Purges Surges

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Facts and Background
Merge Healthcare fired CEO Jeff Surges after another bad quarter in which revenue fell and losses increased, replacing him with former CEO Justin Dearborn.

Opinion
Merge has a lot of problems as a company. Jeff Surges may or may not have been one of them. He gave a pretty rosy outlook during last quarter’s earnings call, so poor results forced the company’s hand.

Musings

  • Surges joined Merge in November 2010, but was a director of the company since May 2010.
  • He came from Allscripts, where he had been president for three years. Both Chicago-based companies have struggled with proxy fights, management turnover, and poor financial performance.
  • Surges was named as one of Modern Healthcare’s “Healthcare’s Hottest” fluff award at #21 in September 2012, although perhaps they were referring to his seat.
  • MRGE shares have dropped almost 50 percent in the past week.
  • MRGE share price tripled during Justin Dearborn’s previous stint as CEO from 2008-2010.

Health Plan’s Leased Copy Machines End Up Costing $1.2 Million

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Facts and Background
Affinity Health Plan pays $1.2 million for failing to erase the hard drives of leased photocopiers it returned to Canon Financial Services, which were later found to contain the protected health information of 345,000 patients.

Opinion
It’s likely that most hospitals have made the same mistake, either because they didn’t think of copiers as containing PHI or wrote unenforced policies for their disposal. It’s interesting that Canon Financial Services didn’t erase the drives themselves just like a seller of refurbished computers would – while not all customers copy PHI, all of them copy confidential information.

Musings

  • Talk about bad luck – one of the returned copiers was then sold to CBS, giving its news people an easy story to hype.
  • The Federal Trade Commission offers a reminder that “digital copiers are computers” and provides advice on how to secure their information.
  • Affinity should sue Canon Financial Services for failing to exercise reasonable care to prevent exposure of its data.

EHRs Aren’t Disruptive

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Facts and Background
A blog entry by the Clayton Christensen Institute for Disruptive Innovation says that EHRs aren’t disruptive.

Opinion
Who said they were or should be? EHRs were primarily designed make data retrieval more convenient for regulators and insurance companies, not to provide innovative benefits to clinicians or patients. EHRs, rightly or wrongly, reflect what the market requires, excepting of course the skewing of that market by HITECH.

Musings

  • The article says that 80 percent of hospitals now have EHRs, yet none of the $81 billion per year in healthcare savings predicted by the vendor-funded 2005 RAND study have materialized. Nobody believed that study other than Presidents Bush and Obama, so that’s hardly a surprise.
  • It points out that “disruption” means small companies with cheaper, simpler technologies that target small customers or non-customers, but then move upstream to threaten entrenched competitors. That’s not the case in healthcare, where EHRs are a “sustaining innovation” that offer more features at a higher cost, but within the same customer business model.
  • “Implementing new technology to sustain the way you already make money almost always keeps costs high and prevents true disruption.”
  • The article recommends building systems that are based around doctor workflows instead of replicating paper, but that’s a lazy conclusion that assumes doctors are in charge rather than the government, insurance companies, and employers. The real problem is the lack of motivation for disruption and the absence of possible disruptors. There’s nobody to arm with technology to topple the status quo.

Contacts

Mr. H, Inga, Dr. Jayne, Dr. Gregg, Lt. Dan, Dr. Travis.

More news: HIStalk Practice, HIStalk Connect.

Morning Headlines 8/16/13

August 16, 2013 Headlines 2 Comments

Investor digital-health darling CareCloud raises another $9M

The additional funding raises the company’s total to $55 million.

Penn State Employees Protest Wellness Effort

A professor’s petition calls for the university’s wellness program to be cancelled, saying employees shouldn’t have to answer health questions and commit to receiving an annual physical exam in order to avoid a $100 per month insurance surcharge. The university says it’s trying to hold down healthcare costs in the face of a projected 13 percent cost increase in the next year alone and voluntary health and wellness programs have drawn minimal participation.

EHR costs outweigh financial benefits, doctors say

An athenahealth physician survey finds that while only 18 percent of them have an unfavorable opinion of EHRs and 68 percent of them say EHRs improve patient care, 51 percent say EHR costs outweigh their benefits. The survey also found that fewer physicians plan to buy an EHR in 2013 since 98 percent of them already have one.

News 8/16/13

August 15, 2013 News 3 Comments

Top News

8-15-2013 9-19-55 PM

CareCloud secures an additional $9 million from Adams Street Partners as part of its Series B financing round, bringing the company’s total funding to $55 million.


Reader Comments

From Frank Poggio: “Re: certification scoreboard. Here we are just six weeks away from the termination of Stage 1 vendor Certifications on 9/30/13 and there are only six Inpatient EHR vendors with 2014 Edition Certified systems (aka Stage 2). They are: Epic, McKesson (Paragon only), Allscripts, Meditech, HMS, and CPSI. No-shows for full EHRs are Cerner, GE, Siemens, Healthland, QuadraMed, and NTT-Data (Keane). If you are running a Stage 1 Certified system on 10/1/13, it will be considered a non-certified product even though you’ve not changed a line of code. As I have said on this blog before, the process and details under 2014 are far more difficult than ONC would admit, and even today the test scripts are still changing. In fact, while working through some test data with several of my clients this week, we came across three situations where the test data is in error. When we brought this to the attention of the test labs they simply said, ‘We’ll notify ONC, but for now just ignore it.’”   

From Dodging a Bullet: “With all the praise and glory for the soon-to-be former ONC head, you have to wonder about the timing of his departure. Does this really mean that MU2 will be pushed back and he doesn’t want to be at the helm when that takes place?” I can’t imagine the timing of Stage 2 would be enough to make Farzad leave. He’s been through Congressional grillings, has taken every kind of criticism there could be, and works for an agency that rarely sticks to dates it sets.

8-15-2013 6-49-59 PM

From Potha Cary: “Re: Allscripts tip of the week. Tells you how to look up a zip code on the United States Postal Service website. Asinine.” It would be nice if the app could do the lookup itself, but at least if not, they gave users good instructions that they may or may not need. I don’t see a problem with that.


HIStalk Announcements and Requests

8-14-2013 1-14-06 PM

inga_small Hot news from HIStalk Practice this week includes: the AAFP urges CMS to add a 12-month extension to the timeframe for Stage 2 MU compliance. MGMA-ACMPE adds almost 600 new members as HCA Physician Services joins the association. The majority of physicians believe EMRs have at least some positive impact on patient care according to an athenahealth / Epocrates survey, though 17 percent believe they worsen care. Thanks for reading.

inga_small Facebook reports that 128 million Americans and 24 million UK users access Facebook every day. A mere 278 of those are my friends, which happens to be a few more than Mr. H and Dr. Jayne but far less than the 2,271 who like our HIStalk page. We are collectively of the belief that you can never have too many friends, so send us a request and we’ll be happy to join your inner circle. If you prefer to keep it professional, you can connect with Mr. H and me through LinkedIn.

8-15-2013 5-52-17 PM

Welcome to new HIStalk Platinum Sponsor Symantec, which secures the IT systems and health information of medical practices, hospitals, and payers. Symantec Backup Exec simplifies backup and disaster recovery for practices. The company’s healthcare software solutions provide security, data loss prevention, HIPAA compliance automation, business continuity, and storage and infrastructure management (the list of specific products is surprisingly long, and Mobile Management is probably worth a look, as is Endpoint Virtualization for managing applications and standardizing single sign-on). Many of these tools are available as free trial downloads. Thanks to Symantec for supporting HIStalk.


Surescripts Mini-Interview

8-15-2013 4-42-52 PM

Surescripts announced Tuesday that it has added 19 state HIEs and health information providers to its clinical interoperability network, allowing them to exchange referrals, discharges lab results, CCD, prior authorization, and notes via the Surescripts network. I spoke to Jeff Miller, SVP/GM of clinical interoperability for Surescripts, who says the company “decided to move out of just electronic prescribing and support a wider set of clinical information on the Surescripts network.”

Surescripts network members have always been able to communicate with each other through the network directory, but Miller says that “communities of networks have significant populations we need to reach.” Now that Greater Rochester RHIO is on the network as one of the 19 new participants, for example, any of its members can communicate with any member of the Surescripts network and vice versa. Surescripts is paid by hospitals and EHR vendors, who may or may not pass along charges to their own users, but there’s no extra charge to use the gateway. 

Miller says the connectivity marketplace consists of HIE applications that poll EHRs to get information and send messages and EHRs that can exchange information within their own vendor-specific network or through partners such as Surescripts. The EHR-based solutions allow that communication to be integrated into user workflow, so that an Epic user discharging a patient can look up a provider in the directory and send a message out without launching another mailbox-type application. Miller says over 600 EHR vendors are connected to its network.

I asked how this type of messaging could support population health management. He says networks need to support three models: (a) a push or message-based model; (b) a pull or query-based model; and (c) a publish model, such as moving data to a repository to support managing populations. The benefit to patients, he says, “is to get rid of that clipboard you get at the practice. Let the doctors become more proactive. Take cost out and improve quality.”


Acquisitions, Funding, Business, and Stock

8-15-2013 9-22-27 PM

Imprivata announces that Q2 bookings grew 30 percent and headcount was increased to 250 with the addition of 48 new employees.

8-15-2013 9-23-26 PM

A stock analysis firm starting its coverage Quality Systems with lukewarm enthusiasm claims that the company’s customers, and presumably those of other EHR vendors, are being lost to enterprise vendors such as Cerner and Epic as hospitals acquire practices.


Sales

8-15-2013 9-24-18 PM

The NY eHealth Collaborative awards Mana Health a contract to build the “Patient Portal for New Yorkers.” 

8-15-2013 1-43-15 PM

Orthopaedic Associates of Augusta (GA) selects SRS EHR for its 14 providers.

8-15-2013 12-25-34 PM

Charleston Area Medical Center (WV) contracts with Besler Consulting to assist with the identification of Transfer DRG underpayments.

8-15-2013 12-23-24 PM

The NFL’s Buffalo Bills will implement medical imaging technology from Carestream at the Bills’ Ralph Wilson Stadium to provide early detection and monitoring of brain injuries.


People

8-15-2013 12-49-24 PM

James McDevitt (GE Healthcare) joins API Healthcare as VP of human resources.

8-15-2013 12-51-26 PM

The Integrating the Healthcare Enterprise Patient Care Device Domain Technical Committee names Iatric VP Jeff McGeath co-chair.

8-15-2013 7-58-25 PM

Jeff Finkelstein, MD, former chief of emergency medicine and CMIO of The Hospital of Central Connecticut (CT), joins Hartford Hospital (CT) as chief of emergency medicine.

8-15-2013 9-02-28 PM

Standard Register Healthcare names Kevin Lilly (McKesson) as VP of marketing and product management.

8-15-2013 9-10-21 PM

John Halamka,MD is named to the board of Imprivata.


Announcements and Implementations

8-15-2013 12-54-23 PM

Hawaii Health System concurrently implements Perioperative Management by SIS and Siemens Soarian.

8-15-2013 12-55-52 PM

The Central Illinois HIE launches Direct communication between its members and other HIEs using ICA CareAlign Connect technology.

8-15-2013 12-56-53 PM

Prime HealthCare Services will connect its 23 hospitals to the Inland Empire HIE, which is based on the Orion Health HIE platform.

Appalachian Regional Healthcare System (NC) goes live on Allscripts Sunrise Clinical Manager.

Diagnotes launches a mobile clinical communications system for patient information, caregiver communication, and documentation.


Innovation and Research

ShiftyBits, LLC releases ID My Pill, a $4.99 iPhone app that identifies prescription tablets using the phone’s camera.


Other

Weird News Andy concludes about a story he titles “En Fuego” that, “Well, they are part of the fire department.” Two Washington, DC ambulances catch fire in separate incidents on the same day, fortunately with no injuries. WNA also likes this story, in which a surgeon intentionally lied to a patient for reasons unknown in claiming that he had removed her brain tumor, when in fact he had not.

8-15-2013 7-06-21 PM

An OIG audit finds that Medicare paid $449 million too much in 2011 to hospitals that shouldn’t be considered critical access hospitals because they aren’t in rural areas and aren’t far from other hospitals. States were allowed to override the location criteria until 2006; OIG says it’s time to take their exemptions away and CMS seems to agree.


Sponsor Updates

  • Greenway Medical approves Master Mobility iPad and iPad mini applications as certified API solutions for its PrimeSUITE platform.
  • An article by Brad Levin of Visage Imaging covers radiology’s “imaging IT disorders.”
  • Intelligent InSites celebrates its 10th anniversary.
  • Aprima reports having over 600 participants at annual user group conference earlier this month in Dallas.
  • A Santa Rosa Consulting article offers a test to determine whether an organization needs to conduct an IT cost optimization review.
  • GetWellNetwork publishes an e-book on transformative health trailblazers.
  • Ohio State University’s Wexner Medical Center and GE Healthcare collaborate to find ways to make healthcare more enjoyable for patients.
  • HIStalk sponsors earning a spot on “Best Places to Work 2013” are Aspen Advisors, CTG Health Solutions, Cumberland Consulting Group, Divurgent, Encore Health Resources, ESD, Hayes Management Consulting, Health Catalyst, Iatric Systems, Impact Advisors, Imprivata, iSirona, Sagacious Consultants, Santa Rosa Consulting, and The Advisory Board Company.
  • ORA Orthopedics (IA/IL) reports that its implementation of Emdat’s clinical documentation technology has yielded operational and administrative advantages.
  • Direct Consulting Associates and Direct Recruiters expand their offices, staff, and services. 
  • HIMSS Analytics’ James Gaston, senior director of clinical and business intelligence, will participate in a panel discussion on leveraging analytics in clinical operations at next month’s Midwest Hospital Cloud Forum. 
  • Wolters Kluwer Health introduces iPad and iPhone apps of Lippincott’s Nursing Drug Handbook.

EPtalk by Dr. Jayne

Now here’s an app I’d use. A group of New York University researchers has developed a mathematical model to help identify which preventive measures would most improve a patient’s life expectancy. Responding to the challenges physicians face when trying to address the mass of preventive recommendations that exist, they hope to integrate the model into EHRs to prioritize guidelines on an individual basis. It’s not ready for prime time, but I’m seriously intrigued.

An app that is actually on the market, “Health through Breath – Pranayama” includes controlled breathing exercises intended to relieve tension and promote relaxation. I wish I could have beamed it to the attendees of a meeting I was in the other day because everyone was keyed up and irritable. Its topic: the cost of ICD-10 readiness.

Speaking of apps, Medical Economics releases its list of the top 10 apps physicians recommend to their patients. Four of the 10 are diabetes related, which parallels the percentage of patients I seem to be seeing.

The National Uniform Claim Committee publishes its transition timeline for the new CMS 1500 claim form. The timeline meshes with Medicare’s and proposes that payers begin accepting the new form in January 2014 with a dual-use period through April 1, 2014 when the new form is required. I may have mentioned this before but it’s worth mentioning again – I don’t know how a lot of providers keep up with this and I’ve gotten quite a few questions on it in the last few weeks.

clip_image002

The American Academy of Family Physicians proposes a revised Stage 2 compliance timeline for Meaningful Use. The proposal actually includes three different revisions depending on whether 2014 is your first, second, or third/fourth payment year.

It’s not just a photocopier any more. Affinity Health Plan settles with the US Department of Health and Human Services over HIPAA violations. A returned leased copies rwas later sold to the CBS television network and investigators checking the hard drive found protected health information belong to over 300,000 patients. According to the documents, Affinity didn’t include photocopier hard drives in its HIPAA risk analysis as required. Show of hands: who is pulling out their risk analysis right now to double check? The FTC’s guidance on copier hard drives is here for your reading pleasure.


Contacts

Mr. H, Inga, Dr. Jayne, Dr. Gregg, Lt. Dan, Dr. Travis.

More news: HIStalk Practice, HIStalk Connect.

125x125_2nd_Circle

Morning Headlines 8/15/13

August 14, 2013 Headlines 3 Comments

Why EHRs are not (yet) disruptive

According to the Clayton Christensen Institute for Disruptive Innovation, EHRs aren’t disruptive because they were designed to simply replace paper and users aren’t motivated to change their business model.

Affinity Health Plan Fined $1.3 Million for Photocopier HIPAA Violation

AHP failed to erase the hard drive of a leased photocopier containing PHI of 345,000 patients.

Quality Systems slips on a less-than-stellar initiation at KeyBanc

Analyst’s report suggest that Quality Systems / NextGen and presumably other practice EHR vendors may be losing ground as hospitals acquire physician practices and replace their systems with those of enterprise vendors such as Epic and Cerner. 

Readers Write: Connecting the Industry: Behind the Scenes of the New Healthcare Triangle

August 14, 2013 Readers Write Comments Off on Readers Write: Connecting the Industry: Behind the Scenes of the New Healthcare Triangle

Connecting the industry: Behind the Scenes of the New Healthcare Triangle
By Gary Palgon

8-14-2013 6-14-18 PM

The days of patients accepting the decisions and information provided by their physicians – no questions asked – are in the past. Today, patients are in the driver’s seat, participating in discussions about their care and making crucial decisions based on information from all members of their care teams. The movement from a linear form of communication between a single physician and a patient has changed into a multi-dimensional conversation that includes a variety of healthcare providers and patients.

Patients have always trusted physicians to provide the best care for them as individuals. Yet few realize until they become ill that historically there has been little exchange of information between all points of care. A patient who first visits an urgent care center, for example, then sees a primary care physician who refers him or her to a surgeon expects their health information to follow from place to place.

Fortunately, technology now supports the exchange of health information among disparate sources so that a patient’s longitudinal record is accessible. This not only prevents the need for the patient to repeat information at each point of care, it also ensures the accuracy of the information on which all of the providers base their treatment recommendations.

Better exchange of health information among providers and patients has led to a more collaborative approach to developing the best possible treatment plans. While providers and patients make up two important points in the communications continuum, however, there is a third important point in the healthcare communications triangle that must not be overlooked – pharmaceutical organizations.

Access to the most current medications and treatment protocols requires an exchange of information among patients, physicians, and pharmaceutical organizations. Searches for clinical trial information can be initiated by patients or physicians, as each seeks the best care for a specific condition.

Nevertheless, patients expect physicians to have greater access to clinical trial information, as well as the ability to qualify them for participation in trials. This increased awareness of the benefits of clinical trials brings the healthcare industry face to face with a longstanding challenge: how to give pharmaceutical companies access to patient information for research while still respecting patient privacy where desired.

Concern about patients’ privacy and the security of their data has for many years limited healthcare providers’ willingness to share information, resulting in limited access to it for researchers. Yet de-identified patient information can be tremendously beneficial, helping shorten research timeframes and speeding time-to-market for new treatments. Today, many patients not only understand the importance of their medical data to research, they also want to share it with the general population as a way to help improve care for others suffering with similar conditions. It is, after all, their information to be used as they wish, which includes individuals using such data for future treatment of diseases.

The technology to connect all points of the healthcare continuum is available today. Although not perfect – industry standards are still evolving and interoperability challenges do exist – successful connections being made every day prove that the challenges can be overcome.

Take lab and diagnostic results, for instance. With lab results comprising roughly 70 percent of an average patient record, the ability to see and share lab data electronically greatly improves communication across the continuum of care. Physicians rarely have a laboratory in their own offices, so they rely on technology to share data outside their four walls. The connections among physicians and multiple laboratories or diagnostic services provide a real-life example of the benefits and possibilities of secure data exchange.

A truly connected healthcare industry can be accomplished if the strategy to achieve it is simple, cost-effective and beneficial to everyone. Technology that incorporates use of the cloud to integrate disparate systems, aggregate and harmonize data, and provide access in usable formats addresses these requirements. Not only does this strategy overcome the financial and staffing challenges of industry integration, but it provides enhanced security for health information.

Even though patients are willing to share their health information for research purposes, protocols that authenticate user identities and provide secure access for specific research needs still must be put into place to protect it. Leveraging cloud-based solutions is one way to provide those securities while enabling access to data for multiple researchers working on different studies at the same time.

Easy access to information is part of day-to-day life in the 21st century. In years past, you might have to ask the advice of the local hardware store owner or look through a book if you wanted to fix a leaky sink. Today, a simple Internet search provides hundreds of suggestions and videos showing exactly what to do.

The same concept – easy access to data in a usable format for everyone – applies to the exchange of health information among patients, providers, and pharmaceutical organizations. The benefits include improved clinical trials, appropriate research, faster time to market for beneficial new drugs, and ultimately enhanced population health management.

Just as access to information improves our daily lives, so it does too for patients, researchers, and providers. It is a win-win-win situation for those who rely on shared information to develop new treatments, assess care options, and make the best care choices possible.

Gary Palgon is vice president of healthcare solutions for Liaison Healthcare Informatics.

Comments Off on Readers Write: Connecting the Industry: Behind the Scenes of the New Healthcare Triangle

Advisory Panel: PHI Stored in the Cloud by Clinicians and Employees

August 14, 2013 Advisory Panel 5 Comments

The HIStalk Advisory Panel is a group of hospital CIOs, hospital CMIOs, practicing physicians, and a few vendor executives who have volunteered to provide their thoughts on topical industry issues. I’ll seek their input every month or so on an important news developments and also ask the non-vendor members about their recent experience with vendors. E-mail me to suggest an issue for their consideration.

If you work for a hospital or practice, you are welcome to join the panel. I am grateful to the HIStalk Advisory Panel members for their help in making HIStalk better.

This question this time: What policies or technologies do you use to prevent clinicians and employees from storing patient information on cloud-based consumer applications such as Google Docs or Dropbox? Have you discovered this happening?


By policy we prohibit moving PHI/PII outside our firewalls. Early on in using data leakage prevention type tools to prohibit. We do prohibit auto-forwarding emails. 


We use Websense for filtering all of our internet traffic – this includes blocks for sites like Google Docs and Dropbox. We also work to educate providers and staff on the related policies.


We actually had a reportable breach that involved Dropbox. We have developed policies and compensating controls (like random audits), as well as communication through our HIPAA office and inclusion in annual HIPAA training.


We block all file sharing sites. Google Docs have some interest but we have tried to direct all similar requests to internal, secure solutions.


We’re looking at Box, but haven’t done anything to block these sites.


This is almost certainly happening, but we have not been monitoring or preventing it in any systematic way.


Generally speaking, we’ve blocked nearly all access to file sharing services such as Drop Box and SugarSync. These services are opened on an exception basis only upon a justifiable request. We’ve implemented Mobile Device Management software to disable cloud based backup and photo streaming on iPhones and iPads to help prevent data from being stored off the network. We’ve forced password protection of connected device (tethered iDevice backups) to help secure our data.


Our "appropriate use of patient and employee data" policy defines the conditions under which the cloud applications can be used. For example, if a patient’s care is at great risk and using Dropbox will mitigate that risk, we allow for it and in fact, we encourage it. We have a corporate Dropbox account for his very purpose, which is very effective, particularly for sharing images. There’s no way you can expect the cloud applications not to be used. They are going to be used, especially by physicians who are tech savvy and see no other alternative to sharing data that is important to their patient care. So, with that realization, we’ve tried to put in place policies and corporate accounts that make it easier for clinicians to take advantage of the service, but do so with some degree of consolidation and risk reduction. We take the same stance on using Skype for remote consults with patients. For the ultra-paranoid and over-controlling CIOs in the crowd that freak out when they read this approach, they should remember that the data breaches which are plaguing healthcare are about simple sys admin passwords that have never been changed after install; unprotected thumb drives and mobile computers; and the insider that downloads data for resale. Worry about what matters, don’t worry about what doesn’t. That’s the key mindset to information security risk management, but we rarely hit the bullseye in healthcare.


We’ve seen this happen. We’ve blocked the ports so that they cannot use the consumer apps. We have also provided a secure cloud-based replacement for some of our staff that need to routinely share large files with others outside the organization.


Haven’t seen this yet.


I’m a physician, so we like this… shhhhh. 


Give them access to storage drive to network or give them access to private cloud for storage.


All are blocked on hospital network using a proprietary service (Websense? I’m a CMIO, not a CIO so I can’t recall all the vendors.) connected to our proxy. All PHI is available only over Citrix, no fat clients, so download would be screen by screen. Wireless Guest Network does allow connection to Dropbox, Google Docs/Drive, etc.


I think you would call our policy, "don’t ask, don’t tell". We are very concerned about encryption of laptops because we have had problems with lost devices, but so far we have not had problems with these publically-accessible cloud solutions … knock on wood. Therefore, our purely reactive leadership team has not made any pronouncements on this topic. I can’t wait to see what other responses you get so I can forward them to our leadership. Our sister organization has implemented an automated email "filter" that attempts to automatically identify patient-identifiable information included within emails and converts them to a secure messaging solution. Of course this creates so many problems that most people resort to Gmail to send their documents that are inadvertently trapped by the filter.


I don’t think docs even know these things exist!!!!!


Administrative policy prohibiting use of Cloud applications for sensitive data including but not limited to PHI.


Prayer,  and offering better alternatives. 


Policies for now, which are sub-optimal. Yes, it’s happening, and those who think it’s not needs to get their kid’s beach shovel and dig themselves out! We make it difficult by blocking certain known and popular file sharing sites, but it is imperfect. We have been evaluating technologies which have promise but struggled in a proof of concept. Could be a late ’14 initiative but more likely ’15.


These sites are blocked from access from our network. To date, we have not seen this occurring.


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